Description

At Perkins Coie, we look for self-motivated individuals, dedicated to providing value and superior service, and above all, have a high degree of integrity and enthusiasm for their work. We have created a company culture that is based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities. Work for one of the 100 Best Workplaces in America. Get great health insurance, tuition reimbursement, and paid sabbaticals.

GENERAL PURPOSE

Under the direction of the Information Governance Manager, the Information Governance Analyst will be responsible for deploying and enforcing Information Governance policies and procedures to support the firm’s Information Governance initiatives.

ESSENTIAL FUNCTIONS

These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation.

• Independently prioritize & accomplish multiple tasks in a fast-paced, deadline-driven, and detail-oriented work environment
• Implement and enforce adherence to Information Governance policies to ensure compliance with the firm’s legal obligations, operational requirements, and risks. Provide guidance and training to attorneys and staff as necessary
• Analyze to advise on best practices for data management
• Manage projects and delegate tasks to Information Governance Specialists and other firm staff as necessary
• Collaborate with the firm’s Legal Hold Counsel to ensure compliance with all legal hold/preservation orders and collection processes. Work with applicable attorneys and staff on the identification and collection of both physical and electronic records
• Execute and coordinate processes for physical and electronic records disposition, including email and litigation support data in response to court-ordered document destruction or implementation of firm retention policies
• Manage and coordinate scanning activities to ensure projects are completed timely, accurately, and according to Information Governance policies
• Coordinate routine audits of physical record inventories
• Coordinate processing of electronic and physical records received in conjunction with the onboarding of new lateral attorneys or transfer of new matters to the firm
• Independently execute and coordinate Information Governance procedures for collection, review, and release of electronic and physical records necessary to comply with client records transfer requests
• Execute records collection and disposition processes related to attorney and staff departures.

SPECIFIC SKILLS REQUIRED

• To apply, the candidate must be a U.S. Citizen or lawful permanent resident to comply with Export Control laws.
• Work in cloud collaboration systems such as Google G-Suite and Microsoft Office 365 to evaluate the use of these environments, provide reporting on space content, and assist with content management
• Experience with records management systems such as FileTrail
• Experience with document management systems such as iManage DMS or NetDocs
• Excellent written and oral communication skills
• Strong interpersonal and collaborative skills
• Ability to work well with others as a team
• Knowledge of industry best practices and data governance
• Experience importing/exporting data to and from document management systems
• Ability to exercise discretion and maintain the confidentiality of firm records and information
• Ability to work outside of normal working hours when necessary to meet the demands and needs of the firm
• Willingness and ability to travel as necessary

SPECIFIC SKILLS PREFERRED

• Experience with SFTP/FTP and encryption technology
• Experience with workflow management applications such as Service Now
• Experience with Cisco WebEx
• Familiarity with the management of network file shares
• Ability to script in PowerShell or Python

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Business Administration, Computer Sciences, Information Management, or related field.
• 5 + years of work experience in legal Records Management, Information Governance, or Data Management.
• Professional Certifications in areas related to Information Governance not required but preferred (e.g., Information Governance Professional (IGP), Electronic Records Management (ERM), Certified Records Manager (CRM), Enterprise Content Management (ECM).

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to ten paid Holidays, and family care benefits. More information regarding benefits and programs may be found here.

This position may be filled in the following location(s).  The compensation depends on qualifications and experience.

Washington State compensation range: $60,640 to $88,740 annually