Description

Corporate Services Department
Records Analyst (Temporary Full-Time)
Job ID: 24322
Job Number: 601
CUPE Local 1764
Open:  Sep 04, 2026
Close:  Sep 25, 2026

Diversity, Equity and Inclusion Statement
The Region of Durham is committed to advancing equity, diversity and inclusion within our organization and the  communities we serve. We welcome and encourage applications from people who are Indigenous, racialized persons,  women, persons with disabilities, members of LGBTQ2S+ communities, and others who may contribute to the further  diversification of our workforce, including those who experience systemic barriers.
In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, 
accommodation will be provided throughout the recruitment process upon request, based on any Code-protected ground. 

Number of Available positions:
Vacancies: One (01). This position may last for up to 12 months. Located at the Regional Headquarters, Whitby, Ontario. 

Records Analyst
Reporting to the Supervisor, Information Management, the incumbent will: 

• Manage comprehensive departmental information management (IM) projects while ensuring compliance with 
  the Corporate Classification Scheme and the Region's Records and Information Management Policy
• Conduct research and assess records for their legal, administrative, operational and archival value to 
  determine record retention periods
• Develop, review and maintain IM departmental policies and procedures
• Perform procedural analysis (workflow) within IM departmental projects
• Prepare project plans, including statistical and status reports on the progress of project initiatives
• Provide consulting services to departments in implementing and maintaining IM initiatives
• Develop IM best practice guidance and recommendations to implement within the organization Research, develop and coordinate security and recovery initiatives to ensure information is protected and accessible
• Create and maintain IM manuals and communication material
• Create, revise and deliver training programs on IM best practices and records and information management 
  software
• Manage relationships with employees across all departments and levels within the organization to support the
  implementation of IM best practices
• Assist the IM Supervisor and IM Manager with strategic planning initiatives

Requirements

The successful applicant will possess: 

• A diploma in Records and Information Management, Library Information Technician or equivalent combination of education and experience
• Progressive and related experience in records and information management
• Experience with and proven knowledge of MS Office applications and records management software including SharePoint
• Experience with electronic document management/records management/content management software
• Demonstrated experience in project management and familiarity with project management methodologies
• Knowledge of and demonstrated ability in information analysis and research methodologies 
• Sound knowledge of government guidelines and legislation, in particular MFIPPA and PHIPA, technical,  industry and professional records and information management standards, including national and  international standards (e.g. ISO 15489)
• Familiarity with training methodologies
• Demonstrated negotiation and consultative skills
• Excellent interpersonal and communication skills
• Proven analytical and problem-solving skills
• Exceptional attention to detail
• Ability to work independently as well as a part of a team
• The ability to lift records storage cartons weighing up to 35lbs
• A Valid Ontario Class 'G' driver's license and vehicle to use on corporate business

CUPE 1764 Salary Grade 6
This position is with Salary Grade 6 and will be paid at the following hourly rates:-

Start: $45.00 - Six Month: $47.50 - Job: $50.00 

Conditions of Employment
All applicants are expected to comply with the Region of Durham's Code of Ethics and Code of Conduct Policies 
throughout the recruitment process. Proof of education, qualifications and any other job bona fide requirements will be 
required prior to start date. 

External Application Process
Come find a home where exciting and rewarding careers are balanced with your lifestyle.  We thank all applicants; 
however, only those being considered will be contacted. Please apply online (www.durham.ca) no later than midnight 
(Eastern Standard Time) on the closing date indicated on the Job Posting.
The Region of Durham is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection 
process.  If contacted for an employment opportunity and you require accommodation, or if this information is required in 
an accessible format, please contact us at: RecruitingHelp@durham.ca and a Recruiter will provide appropriate assistance
pursuant to the Region's Accommodation and Accessibility policies.  Please note that resumes should not be sent to 
RecruitingHelp@durham.ca.
Follow us on social media @RegionofDurham
The Region of Durham may utilize artificial intelligence to assist in the preliminary assessment of applicant qualifications 
and submitted materials. These tools are used for the purpose of supporting and enhancing an evaluation by a human 
decision-maker and any information provided by AI to a human decision-maker is not determinative. Final decisions are 
made solely by authorized human decision-makers.