Description

Classification:    Deputy City Clerk

Department:      City Clerk

Wage Range:     $55,000 - $60,000 - DOQ

Days:                   Monday - Friday 

Hours:                8:30 am - 5:00 pm (Full-Time)

Union:                 None

FLSA Status:      Non-Exempt

Position Summary

Under the direction of the City Clerk, the Deputy City Clerk performs a variety of administrative, technical, statutory, and clerical duties in support of the operations of the City Clerk's office. Responsibilities include assisting with municipal elections, maintaining official City records, preparing City Council agendas and meeting minutes, responding to public records requests, coordinating board and commission activities, and providing professional assistance to residents, employees, elected officials, and other governmental agencies. Performs other duties as assigned by the City Clerk and Administration.

The Deputy City Clerk may perform the duties and responsibilities of the City Clerk during the Clerk's absence, as authorized by applicable law, the City Charter, City ordinances, and established procedures. The position requires a high degree of accuracy, discretion, confidentiality, organization, and knowledge of municipal operations.

For a complete job description visit: https://www.gpwmi.us/clerk/page/deputy-city-clerk-job-opening

Requirements

• Knowledge of municipal government operations, the organization and functions of municipal departments, and administrative procedures.
• Ability to interpret and apply applicable federal and state laws, regulations, ordinances, policies, and procedures.
• Working knowledge of Michigan election law and election administration procedures, including voter registration, absent voter ballot processing, election equipment, election records, and applicable statutory deadlines, or the ability to acquire that knowledge within an established period.
• Knowledge of the Michigan Freedom of Information Act (FOIA), Open Meetings Act (OMA), municipal records retention and disposition requirements, and public-records disclosure obligations, or the ability to acquire that knowledge.
• Familiarity with the Michigan Campaign Finance Act and local candidate filing and campaign-finance requirements, as applicable to assigned responsibilities.
• Strong written and verbal communication skills.
• Excellent proofreading, organizational, and recordkeeping skills.
• Ability to prepare accurate meeting minutes, correspondence, reports, and official documents.
• Proficiency with Microsoft Office 365 (Word, Excel, PowerPoint, Publisher, SharePoint) and electronic records management systems.
• Familiarity with other software programs including Adobe Acrobat, CivicPlus, BS&A and GIS.
• Knowledge of, or the ability to learn, Michigan election administration systems and equipment, including the Qualified Voter File (QVF), Electronic Pollbook (EPB), and the City's applicable voting equipment, including Dominion ICP, ICX, and ICC systems.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to manage competing priorities, meet deadlines, and work independently.
• Strong customer service, problem-solving, and interpersonal skills.
• Ability to work occasional evenings, weekends, extended hours, and Election Day hours as required.

For application/job description visit: www.gpwmi.us/jobs